The Proposal Coordinator produces top quality proposals for architectural and environmental design services in accordance with the diverse requirements of potential clients and in collaboration with internal and external project partners.  Proposals are created in publishing software and require composition, graphics, insertion of partner information, selection and insertion of past project images and other information as required by the request for proposal (RFP).  The successful candidate for this position will have a strong spirit of teamwork and outstanding collaborative interpersonal skills. This position reports to the Marketing Manager.

Responsibilities

• Manage proposal preparation process from start to finish. This process includes but is not limited to the following:
• • Analyze requirements
  • Establish proposal development schedules
  • Coordinate and communicate effectively with other members of marketing team, technical staff, administrative staff, subconsultants and primes to plan, prepare write, design, produce and submit all proposal materials.
    • Set-up team planning and review meetings
    • Collaborate with Graphic Designer to create visually appealing materials
    • Arrange proofing and editing
    • Arrange production and delivery

• Lead the development of interview and presentation materials including PowerPoint, boards, and handouts, as needed
• Prepare and update stock resumes for all staff members

• Maintain accurate and up to date proposal tracking records
• Assist with organizing and developing other marketing materials including project descriptions, brochure content, and company statements of qualifications

 Examples of job responsibilities are not intended to be all‑inclusive. GLMV reserves the right to assign additional responsibilities as needed.

Knowledge, Skills and Abilities

• Considerable knowledge of and proficiency with Adobe Creative Suite, primarily InDesign and Photoshop.
• Proficiency with Microsoft Office tools, particularly Word, Excel and PowerPoint
• Ability to keep up and thrive in a fast-paced and deadline driven environment
• Ability to manage work on multiple projects and respond effectively to shifting priorities.
• Ability to self-direct and follow through on assigned tasks with limited supervision
• Ability to cultivate effective working relationships with coworkers and internal and external customers who have varied personalities and professional backgrounds.
• Ability to learn quickly, retain and recall new information
• Ability to organize and track a wide range of information and activity from varying sources and access that information as needed.
• Strong attention to detail
• Strong command of the English language, grammar, and compositiondesi
• Excellent time management skills
• Physical requirements essential to the job to be included.
  • Ability to communicate orally and in writing using a variety of computer based audio-visual tools.
  • Ability to produce own work using computers, keyboards, mouse and monitors.

An employee shall not pose a direct threat to the health or safety of other individuals in the workplace

Required Experience and Credentials

• Bachelor’s Degree in Marketing, Business Administration
• 3-5 years document layout and production experience
• Previous experience in the Architecture/Engineering industry and technical understanding of the proposal production process for professional services preferred.

 Equivalent combinations of education and experience will be considered. 

We are seeking an architect registered in the state of Texas to take responsibility for client relationships and the proposal, design, planning, budgeting, preparation, and oversight of delivery of a wide range of renovation, remodel and expansion projects as well as new construction. This position is accountable for delivering projects on time and within budget, and reports to and collaborates with a senior architect engaged in federal project development. The clients are great, the work environment is nice, technology is current, and coworkers are professional, technical, collaborative and accustomed to wearing different hats as needed to help one another meet goals and deadlines.

Reponsibilities

• Meet client, analyze, conceive and develop architectural solutions to their goals.
• Plan project budget, milestones, and schedule and track project performance
• Initiate and create schematic designs, coordinate and oversee the preparation of drawings
• Coordinate workload through all phases to complete projects on schedule.
• Direct and coordinate with the engineering disciplines and third party equipment vendors, reviewing construction documents for areas of conflict with all disciplines.
• Write/edit or direct development of architectural specifications.
• Plan, initiate, and run project meetings, setting agenda’s, and issuing meeting minutes
• Ensure code and accessibility compliance utilizing several competing and often conflicting building, life safety, health and accessibility codes.
• Coordinate addendum, ASI, RFIs, WCPRs and Change Orders and incorporate agreed upon changes into the project documents.
• Analyze and negotiate pay applications and change orders
• Report project completion for billing, approve invoices, and lead any necessary collections activities
• Provide supervision and guidance to others assigned to facilitate the delivery of a project

Examples of job responsibilities are not intended to be all‑inclusive. GLMV reserves the right to assign additional responsibilities as needed.

Knowledge Skills and Abilities

• Strong Knowledge of technical design considerations and trends
• Strong Knowledge of building materials and methods
• Strong knowledge of codes and accessibility requirements
• Knowledge of sustainable design
• Excellent written and communication skills–ability to speak and write clearly and concisely and to relate well to others at all levels and use diplomacy and tact
• Planning and organization skills –ability to start and complete projects independently, using time effectively and efficiently, and managing multiple priorities
• Ability to juggle multiple priorities—working closely with numerous owner representatives and their clients on different projects simultaneously.
• Ability to cope with change, shift priorities comfortably.
• Ability to move between running projects for the team and pitching in on projects under the leadership of others

An employee shall not pose a direct threat to the health or safety of other individuals in the workplace

Required Experience and Credentials

• Licensed architect in the at least one state in the U.S,
• Client management experience required
• Project leadership and supervisory experience required
• Experience with federal defense projects required
• Proficiency with Microsoft Office tools (Word, Excel, Project Schedule)
• Proficiency with Deltek project and resource management tools preferred
• Revit knowledge beneficial.
• LEED credentials preferred
• NCARB certified and eligible for reciprocal licensing in other states preferred

Equivalent combinations of education and experience will be considered.

Essential Duties and Responsibilities:

• Reviews rough sketches, drawings, specifications, and other engineering data received from Engineers.
• Plots maps and charts showing profiles and cross-sections, indicating relation of topographical contours and elevations to building and retaining walls.
• Prepares site layout designs and drafts detailed and complex drawings for items such as pads, roads, drainage, and pipelines.
• Prepares site grading and placement of basic erosion and sedimentation control measures.
• Maintains good knowledge of governmental regulations, codes and ordinances and applies them to plans, as needed.
• Provide Civil design support for a wide variety of small and large site development projects throughout the United States.
• Other duties as assigned.

Examples of job responsibilities are not intended to be all‑inclusive. GLMV reserves the right to assign additional responsibilities as needed.

Knowledge, Skills and Abilities

• Strong understanding of construction process, design constraints, required deliverables.
• Good understanding and knowledge of civil site requirements
• Understanding of cross-discipline needs for continuous coordination with other architects and engineers, lead engineer, project management, commercial and procurement on multidiscipline design and construction projects
• Understanding of drawing coordinate systems, including State Plane Coordinates
• Ability to utilize and import information from GIS databases
• Familiar with “InfraWorks” and “AutoTURN” software
• Intermediate to Expert level skills with AutoCAD drafting, sheet set manager, standards, line styles, dimensions, annotations, etc.
• Expertise in AutoCAD 2016 or higher and AutoCAD Civil 3D
• Experience using Esri ArcGIS desktop software, and third party applications (Vehicle Tracking, HydroCAD, etc)
• Strong Microsoft Office suite skills

An employee shall not pose a direct threat to the health or safety of other individuals in the workplace

Required Experience:

An Associate Degree in related field and 2 or more years relevant experience or an equivalent combination of education and experience. A Bachelor’s degree in appropriate area of design preferred. Land Development Experience is required. Survey experience is a plus.

Equivalent combinations of education and experience will be considered.

March 18, 2020.  GLMV is doing everything we can to limit risk of exposure to COVID-19 to our employee-owners and in our communities.  As such, we are limiting travel and on-site meetings and enabling staff to isolate and work remotely as needed.  Except for the specialized positions shown below, recruiting, assessment, selection and hiring activities at GLMV will be suspended until further notice.  Employment offers extended and accepted before this notice was posted will be honored as scheduled.