March 18, 2020.  GLMV is doing everything we can to limit risk of exposure to COVID-19 to our employee-owners and in our communities.  As such, we are limiting travel and on-site meetings and enabling staff to isolate and work remotely as needed.  Except for the specialized positions shown below, recruiting, assessment, selection and hiring activities at GLMV will be suspended until further notice.  Employment offers extended and accepted before this notice was posted will be honored as scheduled.

The Administrative Assistant will perform a variety of support duties for team members in our Kansas City office. This position will work under the general guidance of the Office Manager and work closely with the Managing Vice President regarding location-specific support needs. The ideal candidate enjoys working in a fast-paced environment and is at ease with managing shifting priorities.

Responsibilities:

• Provide word processing support for various forms of correspondence and other documents specific to the Architectural, Engineering, & Construction industry
• Welcome and announce visitors.
• Monitor and replenish office supplies
• Uses own vehicle to run off-site errands as needed
• Coordinate conference room use which includes setting up the conference room technology, ordering meals & refreshments, and ensuring the room is ready for the next user.
• Coordinate and schedule office events and meetings as needed
• Coordinate office equipment supplies and maintenance with vendors
• Communicate any maintenance needs to building management
• Receive, sort, and distribute incoming daily mail and package deliveries
• Prepare outgoing mail and packages for shipping
• Other duties as assigned

Examples of job responsibilities are not intended to be all inclusive.  GLMV reserves the right to assign additional responsibilities as needed.

Knowledge, Skills and Abilities: 

• Proficiency with standard QWERTY keyboard
• Customer service skills
• Strong written and verbal communication skills using the English language
• Ability to effectively manage multiple deadlines
• Flexible and able to adapt to policy or procedure changes
• Physical Requirements:
  • Hear and respond to guests and callers
  • Ability to drive a vehicle
  • Ability to read written instructions as well as proof and edit assigned documents
  • Lift and manipulate 20-pounds occasionally
  • Use a computer keyboard, mouse, and monitor almost constantly
  • Able to exchange and gather information using web-based phone system to detect and respond to incoming calls or messages.

 An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Required Education, Experience and Credentials: 

• Typing speed minimum of 50 words-per-minute with at least 90% accuracy
• Prior experience in a similar role
• Substantial experience in Microsoft Word and Outlook version 2010 or newer
• Familiarity with other Microsoft Office Suite programs
• Valid driver’s license and insurable driving record
• Reliable transportation to perform occasional office errands

Other combinations of education and experience will be considered. Prior experience in a professional design services or construction environment is preferred.

This brand management professional is responsible for specific client relationships and the planning, preparation, and delivery of a high volume of quick turn-around restaurant renovation, remodel and expansion projects as well as new construction. This is production, management, and occasionally supervisory position is accountable for delivering projects on time and within budget, and reports to the studio lead in service to the client’s industry.  Specific production contributions will include site analysis and development, concept design review; brand management review, preparation and submittal of  site reports.  The work is fast-paced and requires daily interaction with client representatives, code officials and external project partners.  Travel will be required for site analysis, documentation and assessment of existing conditions, local jurisdictional meetings, and construction administration as needed.  Pleasant working environment with professional, technical, and collaborative coworkers accustomed to wearing different hats.

Responsibilities

• Meets directly with client, analyze client goals and conceive and develop solutions to those goals within franchise, community and regulatory parameters.
• Completes due diligence/site reports
• Creates schematic designs and plans
• Assume the following project management responsibilities:
  • Plans the project budget, milestones, and schedule and track project performance accordingly
  • Coordinates workload through design development and construction document phases to complete documents on schedule
  • Directs and coordinates with the engineering disciplines and third party equipment vendors, reviewing construction documents for areas of conflict with all disciplines
  • Writes/edits architectural specifications
  • Plans, initiates, and runs project meetings, setting agenda’s, and issuing meeting minutes
  • Ensure code and accessibility compliance utilizing several competing and often conflicting building, life safety, health and accessibility codes
  • Coordinates addendum, ASI, RFIs, and Change Orders and is responsible to incorporate agreed upon changes into the project documents
  • Report project completion for billing, approve invoices, and lead any necessary collections activities
  • Provide supervision and guidance to others assigned to facilitate the delivery of a project
  • May develop scope and fee documents
• Reviews final sets for quality control
• Assume the following business development responsibilities
  • Represents GLMV and seeks work from similar franchisees and corporations
  • Represents GLMV to potential clients in other industries served by GLMV as opportunities arise
• Performs other duties as assigned

Knowledge  Skills and Abilities

• Thorough knowledge of restaurant design considerations and trends
• Strong knowledge of design within the parameters of franchise agreement requirements and neighborhood adaptations
• Strong knowledge of health department and building codes and accessibility requirements and their interstate variances
• Excellent written and communication skills–ability to speak and write clearly and concisely and to relate well to others at all levels and use diplomacy and tact
• Planning and organization skills –ability to start and complete projects independently, using time effectively and efficiently, and managing multiple priorities
• Ability to evaluate and approve or request modifications of pay applications and change orders
• Ability to juggle multiple priorities—working closely with numerous owner representatives and their clients on different projects simultaneously
• Ability to cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
• Ability to move between running projects independently or through a team and participating in projects under the leadership of others
• Technical skills needed include proficiency in AutoCAD 2013, Microsoft Office Word, and Excel. Revit knowledge beneficial.

Required Experience and Credentials
The successful candidate will be a Registered Architect or Professional Civil Engineer with 10 years of professional experience with multi-state, multi-build projects. Restaurant and/or franchise development experience is preferred.  Experience should include client relations management and project oversight through coordination and collaboration with others.  Equivalent combinations of education and experience will be considered.